Budget Analyst – US Embassy

By Osama Elsheikh Last updated Aug 2, 2022

Job Description

Hiring Agency:	Embassy Khartoum
Announcement Number:	Khartoum-357572-22-006
Position Title:	Budget Analyst – All Interested Applicants
Open Period:	08/01/2022 – 08/15/2022
Series/Grade:	LE – 4005 9
Salary:	USD $24,653
Work Schedule:	Full-time –
Promotion Potential:	LE-9

Duty Location(s):

Khartoum, SU

Telework Eligible:

Yes

For More Info:

HR Section
0187022000
[email protected]

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

• All Interested Applicants

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of probationary period.

Marketing Statement:

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.

For more information about USAID, visit http://www.usaid.gov

Summary:

This position is in the Program and Project Development Office (PPDO), which is responsible for providing budget support to Mission leadership and the technical teams and acts as the customer service representative for budget planning, development, and forecasting needs, as well as assisting PPDO to prepare reports to inform Congress how foreign assistance funding will be programmed.

Supervisory Position:

Relocation Expenses Reimbursed:

Travel Required:

Not Required

Duties

1.Budget Development Support: 40%

The incumbent assists the Mission in the formulation of the program budget for the Mission. The incumbent’s work is closely related to the Appropriation, Allotment, Allocation and Allowance of Federal Government money into USAID/Sudan’s programs. Under the guidance of the Budget Specialist, the incumbent helps develop and track the Operating Year Budget, Mission Resource Request (MRR), the Congressional Budget Justification (CBJ), Congressional Budget Notification (CBN), Annual Budget Review (ABR), Change Notice (CN), requests for early release of funds from USAID/Washington, D.C., reprogramming funds between various classifications of funds, keeping track of federal earmarks, and ensuring funds are spent consistent with those earmarks and other notifications to Congress. The incumbent helps assure that budgeted funds that are obligated are fully consistent with all USAID policies and procedures. The incumbent is responsible for ensuring budget accuracy by activity/account in order to prevent budget shortfalls and/or activity demobilizations, and to maintain Agency forward-funding guidance of 12-18 months.

The incumbent ensures that any budget changes proposed by any Mission staff are approved by the appropriate, authorized officials. The incumbent also is responsible for aiding in the preparation of regular budget reports, as well as replying to ad-hoc budget information requests from the Mission’s Front Office, and USAID’s Africa Bureau. The incumbent coordinates with the USAID/Sudan’s Office of Financial Management. In particular, the incumbent verifies, in collaboration with the Financial Analyst, the de-obligations, earmarks, commitments and de-commitments, and other aspects of financial management related to the Mission’s program. He/she is responsible for planning and preparing appropriate support budgets for staffing and program design and learning. The incumbent is responsible to prepare staff and admin support MAARDs.

2. Program Cycle Reporting: 20%

The incumbent prepares guidance to teams for the OP exercise in order to formulate the Mission-wide Master budget and narratives for the Mission’s annual Operational Plan (OP) coordinating across the entire U.S. Embassy community if necessary. The incumbent posts the OP narratives and budget into Foreign Assistance Coordination and Tracking System (FACTS) Info. In addition, the incumbent maintains the Mission’s Activity database and responds to data calls and taskers from USAID/Washington or Africa Bureau as necessary. The incumbent will work on data collection and analysis as it pertains to Geographic Information System (GIS) in coordination with the Monitoring and Evaluation (M&E) contractor. The incumbent also assists the Mission’s Monitoring and Evaluation Specialist with budget data for the annual Performance Plan and Report (PPR) and mission portfolio reviews

3. Budgeting Systems Assistance: 20%

The incumbent assists with data entry into multiple budgeting systems including the Global Acquisition and Assistance System (GLAAS), Mission budget logbooks, FS database, and FACTS INFO NEXT GEN computer systems, the DIS and serves as a GLAAS Requestor.
The incumbent also maintains the templates for the Country Statutory Checklist, Terrorism Assessment, and Activity Checklist forms need by the technical staff and advises on which forms to utilize based upon the year of the funding being sub-obligated. The incumbent is the Program Office’s backup point of contact with Africa Bureau’s Budget Office and USAID/Sudan’s Office of Financial Management (OFM), distributes budget allowances to the activity level and sees that allowances are created by OFM for activities in Phoenix. S/he utilizes Mission budget logbooks to determine the appropriate fund-site needed to fund activities.

The incumbent performs the role of Requester in the GLAAS procurement system. Through this work, the incumbent enables the Program Office to create Requisitions in GLAAS for the specific Program Office-related activities (evaluations/assessments/ GDAs/ USPSC etc.). The incumbent is also responsible for updating databases, as needed. The incumbent creates excel tables, charts and graphs related to the budget and other aspects of the program cycle as needed by the Director, PPDO or the Mission Director.

4. Other Miscellaneous Duties: 20%

Liaison with the Government of Sudan and USAID/Washington, D.C.: The incumbent assists in the formulation of the Mission’s Development Objective Agreements (DOAG) with the host country and coordinates with Government of Sudan technical-level counterparts to ensure DOAGs and the amendments are signed, and funds are obligated under the DOAG.

Program design support: The incumbent advises technical offices on most appropriate ways to reprogram/adjust budgets in response to program changes that occur after the approval of the budget, and tracks all documents required to meet re-programming requirements.

Qualifications and Evaluations

Requirements:

Physical Demands: The work requested does not involve undue physical demands.

Post Entry Training: On-the-job training by USAID financial staff. The following formal training opportunities covering U.S. government financial regulations and USAID policies and procedures will be provided as soon as possible:

USAID Accounting
Supervisory Skills
Travel Policy, Regulations and Allowances
ICASS Systems and Procedures
USAID Financial Management Overview
Appropriations Law.

CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.

Education Requirements:

Education: A College/University studies in Business Administration, Accounting, or Finance is required.

Evaluations:

Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

USAID IS AN EQUAL OPPORTUNITY EMPLOYER: All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.

Qualifications:

Experience: Four (4) years of progressively responsible experience in financial management, budgeting, and program/project operations is required, including experience in the analysis and interpretation of data and the presentation of findings in written (narratives, excel, charts, graphs, tables, etc.) and oral form. At least four years of this experience should have been in development assistance, or related work with, other donor agencies, USAID- funded implementing partner, or private sector institutions is required.

Job Knowledge: A thorough knowledge of the concepts, principles, techniques and practices of program budgeting, financial management, and operations is required.

Skills and Abilities: Ability to develop a thorough understanding of United States government, USAID, and host government policies and procedures. Ability to quickly learn, multitask, and prioritize work assignments. Must have the ability to communicate professionally with diverse, high-level officials. Ability to carry out complex technical analysis, both factual and analytical, of financial reports involving Mission projects and activities. Demonstrated negotiation skills. Ability to develop and maintain close working relationships in the public and private sectors with both American and host country nationals. Skills in written and verbal English are very important. Must have advanced Excel and Word program proficiency, and the ability to graphically display data using charts, graphs, and tables to maximize understanding of the information.

Language:

English: Level IV (Fluent, speaking, reading and writing) is required. (This may be tested)

Arabic: Level IV (Fluent, speaking, reading and writing) is required. (This may be tested)

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in U.S. Mission may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms
Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

How to Apply

How to Apply:

To apply for this position click the “Submit Application” button. For more information on how to apply visit the U.S. Embassy, Sudan. or ERA Application Video.

Eligible applicants are required to complete this on-line application process and submit any applicable required documents by the closing date of this announcement.

Please note that all required documents must be received by the closing date, via online , and that we will determine your eligibility and qualifications based solely on the material received by the closing date.

Required Documents:

University Degree
Other Document (Experience Certificates)
Other Document 2 (Experience Certificates)
Proof of Citizenship
Passport

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

Thank you for your application and your interest in working at the U.S. Mission in U.S. Mission.

Apply Now