Purchasing Clerk (Madani) – MSF France
Médecins Sans Frontières (MSF France) France is an international non-governmental organization working in the field of medical care in Sudan. We are looking for a qualified candidate to fill in the position of:
Purchasing Clerk
| Work location: Wad Madani | Gross Salary: 723 USD |
| Duration of Contract: 6 Months renewable | Deadline for the applications: 13/10/2023 |
Main Purpose
Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods
Accountabilities
- Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.
- At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.
- Placing purchase orders to pre-selected suppliers with whom prices have been agreed.
- Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled, and translating information written in the local language before approval.
- Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the “item-supplier” data: price, address, and items available….
- Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
- Assisting in the reception control process with the storekeeper and supply activity supervisor
MSF Section/Context-Specific Accountabilities
- Make regular tracking for follow-up sheet for Local purchase order ( LPO ) and supplier Order ( SO ) issue the essential report and documents for the purchasing process and ensure the file information are up to date for tracking of purchase transaction needed.
- Assist in suppliers ‘ base verification for best use for the purpose of suppliers prequalification, supplier validation process, and goods and services family categories classification based on availability and supplier capacity to make analysis for market capacity and supply lines for all requested goods and services to ensure sustained supply pipelines for the organization.
- Ensure that the comparative bid analysis ( CBA ) and request for quotation ( RFQ ) for planned goods and services are met properly and that all needed & responsible staff signatures and validation are met accordingly.
- Work closely with the supply manager to ensure all submitted documents to the finance unit are all completed and match with accounting and finance policies for procurement policies in terms of validation, complying with threshhold lines & others documents needed to process payment for suppliers.
- Assist the supply officer in follow-up and tracking of coming shipment and cargo in terms of proper documentation ( for sea/air) coming to shipment and GRN for received items ( medical / Logistics ) in the designated warehouse as per MSF cargo warehouse management procedures.
- Assist in inputs of weekly/monthly siteps and reports that need to be submitted to Logco and managers for all relevant information related to procurements and internal orders ( IR ) / LPO / SO / GRN, and any other information request from management from the supply unit.
- This job description may be amended in line with the activities or evolution of the Mission
Requirements
| Education | Essential, secondary education; commerce related studies desirable |
| Experience | At least two years in supply chain related jobs |
| Languages | Essential, local language; mission working language |
| Competencies | Results and Quality Orientation L1 Teamwork and Cooperation L1 Behavioural Flexibility L1 Commitment to MSF Principles L1 Service Orientation L1 Stress Management. L2 |
How to apply
Interested candidates are requested to send their CV & copy of educational and experience certificates to the Labour office, Wad Madani, in a sealed envelope mentioning (MSF France- application for PURCHASING CLERK)
Only short-listed candidates will be contacted.
