HR Assistant (Sharg Al Nil) – MSF Swizerland
Job Description
| Organization | Medecins sans Frontieres Swizerland |
| Job Title | HR Assistant |
| Location | Currently based in Karari locality, with potential work placements throughout Khartoum State (particularly Sharg Al Nil) |
| Section/Unit | HR & FIN |
| No. of Post | 1 |
| Supervisor | Project FIN/HR Manager |
| Closing Date | 12 June 2025 |
Main Purpose of the position:
Execute administrative, HR, and legal-related tasks to support the Project HR Manager following MSF standards and procedures, to ensure legal compliance, and to realise the HR capacity required to achieve project objectives.
Duties and Responsibilities:
- Under the supervision of the Project FIN/HR Manager, managing MSF staff and MoH staff files in order to ensure accuracy, compliance and on-time payments.
- Updating the HR database and personal files to facilitate HR processes management.
- Updating Social Security & Tax office files in order to meet legal requirements, including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
- Preparing employment contracts in conformity with legal requirements, including specific amendments, when necessary, in order to ensure local labour and fiscal law compliance.
- Preparing monthly pay slips for all MoH incentive staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Following up of all expiring rental contract dates and informing the Administration Manager in order to leave enough time to arrange a renewal or look for an alternative.
- Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project FIN/HR Manager in translating documents into the local language and assisting in meetings upon request.
- Ensuring there is regular communication and follow-up with the MoH administrative staff, in order to improve administrative procedures by being the primary point of contact
- Co-managing domestic staff (cleaners, cook, cook aid) in the office and guesthouse together with the Project FIN/HR Manager to ensure cleanliness and hygiene as well as adequate comfort for all staff
- Assisting the Project FIN/HR Manager during administrative procedures with state and federal authorities (e.g., recruitment and disciplinary processes, HAC, tax office, labour office, insurances, …)
- Additional HR/Admin tasks delegated by the Project FIN/HR Manager
Minimum Qualification, Skills, and Experience Required:
Education: University degree (min. 3 years) in administration, business, human resource management, economics, law or another relevant field.
Experience: Essential previous working experience of at least two years in relevant jobs. Desirable experience in MSF or other (I)NGOs.
Language: Written and spoken Arabic and English on a very high level.
Knowledge:
- Essential computer literacy (Word, Excel, internet)
- Familiarity with Sudanese public office processes (e.g., HAC procedures, labour law, taxation, social insurances, …)
- Team-management skills (e.g., prioritisation, coaching, delegation, appraisal)
Acknowledgment:
The tasks and responsibilities outlined in this job profile are not exhaustive; additional tasks or accountabilities may be required temporarily by the line manager and/or the functional manager, as needed, without the need for a new job profile. This document can be modified over time according to changes in the organisation, the mission and/or the project. Changes will be formalised in a new job profile. The job profile is an integral part of the contract.
Please note that your application will only be considered if you filled in this application’s Google Form and uploaded all the required documents through the survey
